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Broomhill Junior School

Broomhill Junior School

To Care, Challenge and Inspire

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Attendance at Broomhill.


Dear Parents/Carers,


Good attendance is key to every child's success at school. All research shows that when a child's attendance is good they make maximum academic progress.


As part of our role as a school we are able to:

  • Work with you and your child to overcome barriers to learning, improve attendance, and ensure that children achieve well and lead successful lives.
  • Work with you to try to make sure your child is getting the most out of school and is happy and safe.
  • Provide advice, support and guidance to you in any matters concerning your child’s school attendance.
  • Work in partnership with you to try and help with issues concerning your child’s school attendance
  • Work closely with other professionals, where necessary, in order to direct you to other services that may be useful.


Regular and punctual school attendance is a legal requirement for children registered at a school and your child needs to attend regularly if they are to take full advantage of the educational opportunities available to them. In addition, it is vitally important your child arrives on time each day so that they don’t miss out on any learning time or disturb the learning of others.


Ensuring punctual and regular attendance for a child at school is legal responsibility for parents and carers. In accordance with law regulations, absences from school, without good reason, can lead to prosecution. Although this has not been enforced previously, it is an option that we have available should we need to use it.


If you have any further queries or concerns regarding the above matter, please do not hesitate to contact the school office.













Attendance and Absence





Our target for attendance is 97.00%. 


It is important that school has a minimum of two emergency contacts for your child, this should be updated with any changes as soon as possible. If your child is absent it is important that you contact school first thing in the morning. If your child is absent for a number of days you should contact school on the morning of each day and follow up absences of more than three days with medical evidence.


Understanding types of absence:


Every half-day absence from school has to be classified by the school as either authorised or unauthorised.  This is why information about the cause of any absence is always required.


Authorised absences are mornings or afternoons away from school for a good reason like illness, medical/dental appointments which unavoidably fall in school time, emergencies or other unavoidable cause.


Unauthorised absences are those which the school does not consider reasonable and for which no leave has been given.  This includes:


  • Parents/carers keeping children off school unnecessarily.
  • Absences which have not been properly explained.
  • Children who arrive at school too late to get a mark.
  • Shopping, looking after other children or birthdays.
  • Day trips and holidays in term time which have not been agreed.


Absence procedures – Parental responsibility


  • Inform the school office on the first day of absence, preferably before 8.45am.  You can leave a voicemail message on the absent line, send in a note, report the absence via Parent Mail or by Class Dojo ensuring you clearly indicate the reason for absence and the expected return date.
  • If your child is unable to return on the expected date, parents/carers are expected to inform the school office.
  • Provide copies of medical appointment letters or cards.


If absences become a concern


  • Initial issues are raised by phone call from our Attendance Officer or letters to parents/carer.
  • If absences persist the parent/carer will be  invited in to discuss support with the Attendance Officer – Mrs Wiltshire.
  • If this fails to achieve required improvements then the matter is referred to the Education Enforcement Department at Nottinghamshire County Council. This may result in a fixed term penalty being issued.




  • Holidays are not permitted during term-time unless there are exceptional circumstances.
  • Any period of leave taken without the agreement of the school will be classed as unauthorised and may attract sanctions such as a Fixed Penalty Notice.
  • If you require a period of leave for your child please submit this request by completing a 'Leave of Absence' form and return to the school office as soon as possible prior to the leave.



Fixed Penalties for Poor Attendance


We have a duty to remind parents of the following:

Section 444(A) of the Education Act 1996 empowers the local authority to issue Fixed Penalty Notices in cases of unauthorised absence from school. This means that when a pupil has unauthorised absence of 10 sessions (5 days) or more, in any term (where no acceptable reason has been given for the absence) or if the child persistently arrives late for school after the close of registration, their parents/carers may receive a Fixed Penalty Fine of £60, which must be paid within 21 days. If payment is made after 21 days but within 28 days, the penalty increases to £120. Where a fine remains unpaid after 28 days, the matter will be referred to the Magistrates Court to instigate criminal proceedings.

For clarification of when a Fixed Term Penalty may be issued please click on the following link.

local code of conduct for penalty notices issues in respect of truancy and excluded pupils [PDF] (

Parents may also receive a Penalty Notice without a warning letter for the offence of failing to secure regular school attendance if they go on holiday in term time. Due to changes in legislation from September 2013, The Head Teacher no longer has the discretion to authorise holidays during term time.


The Importance of Punctuality at Broomhill Junior School


Being late to school can have a considerable impact over the whole school year.


  • Children that arrive late are likely to have missed the start of the lesson which makes it more difficult for them to learn as the lesson progresses.
  • Late arrivals distract classmates and interrupt the teacher’s lesson.
  • Children that arrive late are likely to feel unsettled and are embarrassed to walk into class once it has started.
  • Children that arrive late are developing bad habits.  It sets up your child for the future; whether at primary school, secondary school, college or work. 

The table below shows just how much time can be missed if your child is persistently late to school.


5 minutes late everyday = 3 days of school lost over a year

10 minutes late everyday = 6.5 days of school lost over a year

15 minutes late everyday = 10 days of school lost over a year

20 minutes late everyday = 13 days of school lost over a year

30 minutes late everyday = 19 days of school lost over a year


To give your child the best possible start to their school day, please make sure they arrive on time.

Classroom doors open at 8.55am and lessons begin at 9.00am.  The register is taken twice a day; once at the start of the morning session and once at the start of the afternoon session.  Children will receive a late mark if they are not in class by 9.10am and minutes late will be recorded.  The register officially closes at 9.30am, after which time children arriving without good reason will be marked as U which counts as a legal absence which could result in a fixed term penalty notice being issued.



At Broomhill Junior School we reward children for good attendance.


  • Weekly-An attendance trophy is awarded to the class with the highest percentage of attendance.


  • Half termly-The class that has the highest attendance receives £20 that they can choose to decide what they spend it on.


  • Termly-Each half term children can earn raffle tickets. One for 97%+ and two for 100% attendance. At the end of the term all tickets are put into a draw and the winning boy and girl get to go to Smyth’s Toyshop to spend £100 each!


  • Termly-We choose a Fab 14 that are taken on a trip outside of school. It is for children with outstanding attitude, work and behaviour. To be in with a chance of being chosen they also have to have 97+ attendance. The Fab 14 have been taken to the cinema, Snow Dome, lunch at Frankie and Benny’s and the zoo.


  • Termly-Certificates are awarded to individual children who achieve 97.00% and above. 


  • Yearly-Any children with 100% attendance for the year will receive a special certificate and prize.

Attendance Winners.